VES Insights | July 2025

VES Insights, your go-to newsletter for the latest in bookkeeping, automation, AI, Xero tips, and essential ATO updates to keep you informed and on track. From simplifying your bookkeeping to harnessing the power of automation and AI, our newsletter is packed with valuable tools and reminders to help you stay ahead.

Download a copy of the newsletter here

Fair Work Is Checking Payroll Records. Are Yours in Order?

Fair Work inspectors are visiting businesses across Australia to check payroll records, and they’re not just giving warnings. On-the-spot fines are being handed out for missing or incomplete records, sometimes thousands of dollars per issue.

Whether you have full-time, part-time, or casual staff, every employer must keep proper, accurate payroll documentation.

Read on to learn what records are a must-keep, why they matter for keeping your team and business safe, and how we can make compliance simple for you.

---

Avoid Losing Access to Xero: How to Back Up Your MFA Setup

Imagine you’re about to run payroll or lodge your BAS, but you can’t log in to Xero because your phone was lost or reset. Without a backup MFA setup, recovering access can take days, delaying payroll and reporting.

During that time, you could lose access to reports, bills, and important payroll tasks that keep your business running smoothly.

Read on to find out how easy it is to protect your access with quick steps like adding security questions, a second device, and recovery codes.

---

Cash Flow Tips Every Small Business Should Know

Running a business feels much harder when cash is tight. You might be making sales and showing a profit on paper but still struggling to pay suppliers, taxes, or even staff wages.

That’s a classic cash flow challenge that many small businesses face.

Read on to find out how simple steps like faster invoicing, better payment terms, and smart cash flow tools can help you reduce money stress and keep your business moving.

Disclaimer: This newsletter is intended to provide general guidance and is not specific advice. We encourage you to seek tailored advice for your circumstances.